Council and Committee of the Whole Meetings

That the agenda of the May 14, 2024 meeting of Council be adopted as circulated.

That Council now move into closed session to consider;  A Proposed or Pending Acquisition or Disposition of Land - Request to lease a portion of land owned by the Township;  Personal matters about an identifiable individual, including municipal or local board employees - staffing and position updates in the Finance Department; pursuant to Section 239 (c) and (b) of the Municipal Act.

That the delegation by Bob Baker, Executive Director regarding the Lennox & Addington Community Foundation be received.

That recommendation 2 be amended to state: "That Council direct staff to report back on options for an updated draft Community Grant Policy which aligns with the Kingston Solar Agreement." Name In Favour Opposed Councillor Budarick X Councillor Ennis X Councillor Parks X Councillor Proderick X Councillor Willis X Deputy Mayor Townend X Mayor Jim Hegadorn X Total 3 4 Motion is

That the report from the Corporate Services, Strategy and Innovation Department, dated May 14, 2024 re: Draft Community Grant Policy, be received; and That Council approve the new draft Community Grant Policy attached hereto as Attachment 1 and as a result, rescind the Renewable Energy Fund Grant Policy and the Council Ad Hoc Grant/Donations Policy.

That the report from the Corporate Services, Strategy and Innovation Department, dated May 14, 2024 re: National AccessAbility Week be received; and That Council proclaim May 26 to June 1, 2024 as National AccessAbility Week throughout the Township.

That the report from the Finance Department, dated May 14, 2024 re: 2023/2024 Provincial Gas Tax, be received; and That by-law 2024-58 being a by-law to authorize the Mayor and Treasurer to execute a Letter of Agreement between the Province of Ontario and The Corporation of Loyalist Township, related to funding provided under the Dedicated Gas Tax Funds for Public Transportation Program 2023/2024, be enacted and passed.

That the report from the Engineering and Environment Division, May 14, 2024, re: Results of Tender 2024-16 - Potter Creighton South Main Reconstruction, be received; That Council authorize the Mayor and CAO to enter into an agreement with K. Mulrooney Trucking Limited for the award of Tender 2024-16 Potter Creighton South Main Reconstruction; That Council authorize a transfer of General Rate funds from CC 170025 to CC 170023 in the amount of $20,000 to cover the Babcock Mill Park reading garden budget shortfall; and That Council authorize the additional cost of $220,000 be funded from the Canada Community Building Fund.

That the report from the Development Services Division, May 14, 2024 re: Loyalist Estates Phase 9 - Assumption of a One Foot Reserve, be received; and That By-law 2024-56 being a by-law to assume a one foot reserve, described as Block 37 on 29M-58 be enacted and passed.

That the report from the Community and Customer Services Department, Recreation and Facilities Division, dated May 14, 2024 re: Seniors Association Kingston Region - Operational Agreement, be received; Council direct staff to enter into an operational agreement with Seniors Association Kingston Region to provide additional programming and services for resident seniors, complementing existing programming; By-law 2024-43 being a by-law to authorize the Mayor and Chief Administrative Officer to execute the agreement be enacted and passed.

That the report from the Community and Customer Services Department, Transportation Division, dated May 14, 2024 re: Transfer from Ferry Berthage Fees Reserve Fund, be received; and That Council authorize a transfer in the amount of $66,217 from the Ferry Berthage Fees Reserve Fund, as compensation for the direct expenses incurred for the Ferry Dock Fender Modification.

WHEREAS the assessment cycle is an essential process for maintaining the fairness and predictability of property taxes in our province; AND WHEREAS the pause in the reassessment cycle has created uncertainty and instability in property taxation, impacting both residential and commercial property owners; AND WHEREAS the government has delayed an assessment update again in 2024, resulting in Ontario’s municipalities continuing to calculate property taxes using 2016 property values; AND WHEREAS both current and outdated assessments are inaccurate, increase volatility, and are not transparent; AND WHEREAS frequent and accurate reassessments are necessary to stabilize property taxes and provide predictability for property owners, residents, and businesses alike; AND WHEREAS the staff at the Municipal Property Assessment Corporation would benefit from further skills enhancement and training in assessments, recognizing the importance of ensuring accurate evaluations for 100% of our municipality; AND WHEREAS the Government has announced a review of the property assessment and taxation system with a focus on fairness, equity, and economic competitiveness, and therefore further deferring new property assessment; NOW THEREFORE BE IT RESOLVED THAT the Council of Loyalist Township hereby calls upon the Premier to promptly resume the assessment cycle to ensure the stability and predictability of property taxes while the Government conducts its review of the property assessment and taxation

That Council now resolve into Committee of the Whole.

That the report from the Community and Customer Services Department, Public Works Division, dated May 14, 2024 re: Blue Box Transition - Non-Eligible Sources, be received; That Loyalist Township discontinue the collection of non-eligible source blue box materials, effective July 1, 2025; and All non-eligible sources of blue box materials currently being collected under the existing blue box recycling program be notified a minimum of six months in advance (i.e. January 1, 2025) that the service is being discontinued and they must find alternate collection services by the effective date. 13.5 Committee of the Whole Adjournment Resolution COW 2024-13 Moved by Councillor Proderick Seconded by Councillor Ennis That Committee of the Whole now adjourn at 7:41 p.m. 14. Notices of Motion/Direct Motions 14.1 Notices of Motion There were none. 14.2 Direct Motions There were none. 15. Consent Agenda Resolution 2024-114 Moved by Deputy Mayor Townend Seconded by Councillor Proderick That all items, except 15.3 in the Consent Agenda dated May 14, 2024 be approved as presented and that the necessary action be taken.

That the minutes of the May 7, 2024 W.J. Henderson Recreation Centre Renewal Fundraising Committee be adopted as circulated and Resolution W.J. 2024-4 1. That the Committee recommend Council direct staff to investigate hiring of a professional fundraiser.

That By-law 2024-59 to confirm the proceedings of Council of Loyalist Township be enacted and passed and that the Mayor and Clerk be authorized to sign and seal.

That the meeting now adjourn at 7:48 p.m.