Council and Committee of the Whole Meetings

That the agenda of the August 13, 2024 meeting of Council be confirmed as circulated.

That Council now move into closed session to consider  Personal matters about an identifiable individual, including municipal employees - OPP Detachment Board joint community member representative;  A proposed or pending acquisition or disposition of land by the municipality - multiple potential purchase and/or sale of property by the municipality. pursuant to Section 239 (b) and (c) of the Municipal Act .

That Council direct staff to begin negotiations with the County of Lennox and Addington for the sale of Lot 10 in Loyalist East Business Park; That Council declare Lot 10 Plan 29M-10 in the Loyalist East Business Park a surplus to municipal needs and direct staff to give notice in accordance with By-law 2004-033; and That Council authorize the Mayor and CAO to sign all documents necessary for the transaction with terms and conditions satisfactory to legal counsel.

That the report from the Development Services Division, August 13, 2024 re: Loyalist East Business Park - Land Pricing be received; That Council declare the lots in Loyalist East Business Park a surplus to municipal needs and direct staff to give notice in accordance with By-law 2004-033; That Council direct staff to use the negotiating range proposed in the report to sell current and any potential future remaining lots in the Loyalist East Business Park; and That if a potential purchaser of lot 18 north undertakes the servicing of the lot rather than the Township, then the asking price may be reduced by an amount proposed in the report. That Council authorize the Mayor and CAO to sign all documents necessary for the transaction with terms and conditions satisfactory to legal counsel.

That the report from the Corporate Services, Strategy & Innovation Department, dated August 13, 2024 re: Housing Accelerator Fund 2.0, be received; and That Council approve the draft Housing Accelerator Fund Action Plan including the commitment to undertake the process to permit four (4) residential units as-of-right through a Zoning By-law Amendment and Official Plan Amendment and support the submission of an application under Round 2 of the Housing Accelerator Fund.

That the report from the Finance Department, August 13, 2024 re: 2024 Temporary Borrowing By-Law, be received and By-law 2024-78 being a by-law to approve temporary borrowing measures, be enacted and passed, together with completed Form 348 and Form 349; and The by-law and Forms 348 and 349 be forwarded to the Royal Bank of Canada.

That the report from the Finance Department, dated August 13, 2024 re: Tax Policy, 2024 Provincial Changes, be received; and Loyalist Council request that the County of Lennox and Addington pursue the option of implementing a new multi-residential tax subclass.

That the report from the Development Services Division, August 13, 2024 re: Industrial Community Improvement Plan Agreement with the County of Lennox & Addington for the Latham Pool Development be received; and That the Mayor and CAO be authorized to sign an Industrial Community Improvement Plan Agreement with the County of Lennox & Addington.

That the report from the Engineering and Environment Division, dated August 13, 2024 re: Structural Renovation at Layer Cake Hall Addition be received and; That Council authorize a transfer of $35,000 from Capital Reserve Fund and That Council authorize pre-budget approval for 2025 in the amount of $220,000 to be funded from the Capital Reserve Fund.

That report from the Development Services Division, August 13, 2024 re: Lakeside Ponds Phase 2 Stage 3, Blocks 104 and 105 - Part Lot Control request, be received; and That By-Law 2024-75, being a by-law to lift part lot control requirements for Blocks 104 and 105 on Registered Plan 29M-69, for the Lakeside Ponds Phase 2 Stage 3, Plan of Subdivision, be enacted and passed.

That the report from the Development Services Division, dated August 13, 2024 re: Neil Road Assumption of Road By-law, be received; and That By-law 2024-77 being a by-law to assume a portion of Neil Road described as Part 2 on Plan 29R-11399 be enacted and passed.

That the report from the Development Services Division, August 13 2024 re: Surplus Land Sale in Loyalist Estates Subdivision, be received; That Council declare surplus to the municipal need and dispose a portion of land described as a portion of Part Lot 10 Concession 1 Part 1 on 29R-9084; more specifically shown as Part 1 on Plan 29R-11377; That Council delegates authority to the Mayor and CAO to execute all necessary documents to authorize the land transfer; That the land being transferred be merged with the purchasers land; That prior to finalizing the transfer of the land an easement be established with Bell Canada over Part Lot 10 Concession 1 Part 1 on 29R-9084 or a portion thereof; That as part of the land transfer an easement is established to benefit the Township for the catch basin located on Part 1 on Plan 29R-11377; and That any funds received from the sale of the lands be transferred to the Industrial and Business Parks Reserve.

That the report from the Transportation Division, dated August 13, 2024 re: Transfer from Ferry Berthage Fees Reserve Fund, be received; and That Council authorize a transfer in the amount of $42,858.26 from the Ferry Berthage Fees Reserve Fund, as compensation for the direct expenses incurred for a) the Information Technology Upgrade Project and b) final architectural design costs for the Ferry Dock Fender Modification Project.

That the report from the Public Works Division, dated August 13, 2024, re: McKeown Walkway Retaining Wall Reconstruction, be received; and That Council authorize an additional $200,000 from the Capital Reserve fund for the McKeown Walkway Retaining Wall Reconstruction.

That the report from the Public Transportation Division, dated August 13, 2024 re: Rural Transit Service Pilot Project Update - Expansion to Bath, Odessa, and Taylor-Kidd Industrial Park be received; That Council direct the County Council representatives to request a 1-month deadline extension to October 1, 2024 from Lennox & Addington County Council; That staff be authorized to finalize an agreement and final routing with a service provider within Ontario Education Collaborative Marketplace (OECM) to the satisfaction of the CAO for the Rural Transit Service Pilot Project; If an agreement cannot be reached with a service provider within OECM, Council authorize staff to procure pilot transit services recognizing that this may not occur in time to utilize the Community Transportation grant funding currently available but still wish to proceed with the pilot study, and that the Mayor and CAO be authorized to execute the final agreement with the preferred service provider, and That the 2025 budget include the use of up to $400,000 from the Provincial Gas Tax Reserve in 2025 to fund the pilot project extension from April 1, 2025 to December 31, 2025 or the full pilot service from January 1, 2025 to December 31, 2025.

That Council now resolve into Committee of the Whole.

That the report from the Finance Department, dated August 13, 2024 re Procurement Policy and Delegation of Authority for Procurement be received; That the proposed amendments to the Procurement Policy, as set out in the report, be approved; and That staff be directed to bring forward the updated procurement policy to the September 10, 2024 meeting for Council's consideration.

That the report from the Public Transportation Division, dated August 13, 2024 re: Transit - Route 10 Frequency Considerations, be received; and That the Committee of the Whole recommend t hat the Route 10 service frequency be maintained at a 60 minute service for 2025; and That the Committee of the Whole recommend that the service frequency be reviewed again in 2025 for possible addition of a 30 minute service in the 2026 budget dependent on the impact of transit route changes and pilot studies initiated in 2024.

That Committee of the Whole now adjourn at 7:08 p.m.

That all items in the Consent Agenda dated August 13, 2024 be approved as presented and that the necessary action be taken.

That By-law 2024-79 to confirm the proceedings of Council of Loyalist Township be enacted and passed and that the Mayor and Clerk be authorized to sign and seal.

That the meeting now adjourn at 7:13 p.m.