Council and Committee of the Whole Meetings

That the agenda of the December 10, 2024 meeting of Council be confirmed as circulated; and That Section 7.3 a. and d. of the Procedural By-law be waived to permit Councillor Budarick to attend the open and closed session of the December 10th meeting virtually.

That Council now move into closed session to consider  Information supplied in confidence by another level of government - funding agreement  Personal matters about an identifiable individual - staffing in Emergency Services pursuant to Section 239 2 (b) and (h) of the Municipal Act .

That Council authorize the Mayor and CAO to enter into a contribution agreement as attached in SR-2825; and That staff be directed to communicate to the public the details of the contribution agreement as soon as permission from the third party is received.

That the presentation from George Stanois and Lee Pigeau of BNP Goldie Canada regarding the W.J. Henderson Recreation Centre Renewal Fundraising Campaign Study be received; and That the Council approve the commencement of the Capital Campaign as outlined in the BNP Goldie Canada Campaign Report.

That the presentation from John Douglas, Chairman, Dr. Denis Steyn, Vice Chairman and Jordan McDonald, VP Development of Public Energy Inc. be received.

That the report from the Development Services Division, December 10, 2024, re: Statutory Public Meeting - Amherstview West Secondary Plan: Official Plan Amendment and Zoning By-law Amendment be received; and That staff review the input received at the Statutory Public Meeting, make any necessary revisions to the Project documents, and bring forward a recommendation at a future Council meeting.

That the report from the Chief Administrative Officer, dated December 10, 2024 re: 18 Manitou Crescent West Office Space Lease, be received; and That Council direct staff to renew the lease agreement of Unit 8 - 18 Manitou Crescent West, Amherstview substantially in the form attached hereto for five years, including options to renew for three additional five year terms; and That Council authorize the Mayor and Chief Administrative Officer to execute the lease agreement once finalized to the satisfaction of the Chief Administrative Officer.

That Councillor Paul Proderick be appointed to the Committee of Adjustment for 2025; That Councillor Lorna Willis be appointed to the Committee of Adjustment for 2025; That Mayor Jim Hegadorn be appointed to the Committee of Adjustment for 2025; and That By-law 2024-101 a by-law to appoint Council Members to the Committee of Adjustment for 2025 and amend By-law 2024-8 be enacted and passed.

That the report from the Clerk's Division, dated December 10, 2024 re: Draft Refreshment Vehicle By-law, be received; and That Council select Option 5: Merit-Based System to allocate Park Permits; and That Council enact the draft Refreshment Vehicle By-law 2024-103 (Attachment 1) and the By-law to amend the Fees and Charges By-law 2024-104 (Attachment 2) and as a result, repeal the current Refreshment Vehicle By-law 2020-085.

That the report from the Corporate Services, Strategy and Innovation Department, December 10, 2024, re: 2024 Draft Asset Management Plan, be received; That Council approve the 2024 Draft Asset Management Plan and its recommendations as attached to this report with any budget implications each year to be approved in the budget process and authorize the Director of Corporate Services, Strategy and Innovation to make any required non-material amendments; and That staff make the final approved 2024 Asset Management Plan available to the public via the Township's website and provide a copy to the Ministry of Infrastructure.

That the report from the Finance Department dated December 10, 2024 re: 2025 Interim Tax Levy, be received; and That By-law 2024-102, being a by-law to provide for 2025 interim tax levy and to provide for the payment of taxes, and to provide for penalty and interest of one and one quarter percent (1.25%), be enacted and passed.

That the report from the Finance Department dated December 10, 2024 re: 2025 Budget - OPP Grant Update be received; and That Council approves that 50% of the funding in the amount of $208,202 be allocated to a specified OPP Reserve to offset the 2026 OPP billing and the 2024 reconciliation and future OPP costs; and That Council approves that 50% of the funding in the amount of $208,203 be applied to the 2025 OPP costs to reduce the required 2025 tax levy to $23,139,500 which equates to a 5% increase in the 2025 residential tax rate; and That Council approve the 2025 Budget By-law 2024-105 which authorizes a Township tax levy requirement of $23,139,500.

That the report from the Engineering and Environment Division, December 10, 2024, re: Assumption of Works - A Portion of Potter Drive, Brennan Crescent, Babcock Boulevard and Millcreek Drive, be received; and That By-law 2024-106, being a by-law to assume a portion of Potter Drive, Brennan Crescent, Babcock Boulevard, and MillcreekDrive, as shown on Registered Plan 29M-56, as a public street, be enacted and passed.

That the report from the Recreation and Facilities Division, dated December 10, 2024 re: Algonquin and Lakeshore Catholic District School Board Reciprocal Use Agreement, be received; That Council approve the Reciprocal Use Agreement, to promote and share recreational use of Township facilities and sports fields and School Board facilities in the general form and content of the attached Reciprocal Use Agreement; and That Council authorize the Mayor and Chief Administrative Officer to execute the Reciprocal Use Agreement.

That the report from the Emergency Services Department, dated December 10, 2024 re: Automatic Aid Agreement - The Corporation of the Township of Stone Mills, be received; and That Council authorize the Mayor and the Chief Administrative Officer to execute the Automatic Aid Agreement with the Corporation of the Township of Stone Mills that is satisfactory to the CAO.

WHEREAS Eastern Ontario’s small rural municipalities face insurmountable challenges to fund both new growth related infrastructure and ongoing maintenance of their capital assets including local roads and bridges, clean water, wastewater, waste facilities, and municipally owned buildings including recreational facilities and libraries; and WHEREAS the Federation of Canadian Municipalities has calculated that Municipal Governments across Canada are responsible for approximately 60 percent of public infrastructure that supports our economy and quality of life, but only receive 10 cents of every tax dollar; and WHEREAS the Eastern Ontario Wardens’ Caucus (EOWC) region’s capital infrastructure deficit has increased by 58 percent since 2011 and is now at $6 billion, and growing; and WHEREAS in 2018, the Ontario Government mandated all Ontario municipalities to develop and fully fund capital asset management plans by July 2025; and WHEREAS the EOWC has released a regional Municipal Infrastructure Policy Paper showing key infrastructure data, opportunities and challenges in small rural municipalities across Eastern Ontario; and WHEREAS Eastern Ontario is a growing economy that can grow more with sustainable, innovative infrastructure partnership and investment from the Federal and Ontario Governments; and WHEREAS the infrastructure deficit for small rural municipalities cannot be adequately addressed through property tax revenue, restricted municipal borrowing capacity, and municipa

That all items in the Consent Agenda dated December 10, 2024 be approved as amended and that the necessary action be taken.

That By-law 2024-107 to confirm the proceedings of Council of Loyalist Township be enacted and passed and that the Mayor and Clerk be authorized to sign and seal.

That the meeting now adjourn at 9:26 p.m.