Council and Committee of the Whole Meetings

That the agenda of the August 12, 2025 meeting of Council be confirmed as circulated.

That Council now move into closed session to consider  A proposed or pending acquisition or disposition of land by the municipality - pertaining to the Amherstview Community Hall Lease Agreements; and  Personal matters about identifiable individuals - filling the Heritage Committee vacancy pursuant to Section 239 2 (c) and (b) of the Municipal Act.

That the report from the Development Services Division, August 12, 2025 re: Public Meeting- 2238052 Ontario Ltd. (Kaitlin Corporation), Loyalist Estates Phase 16 Draft Plan of Subdivision (D12-015) and Zoning By-Law Amendment (D14-010-2024), be received; and That a recommendation be brought forward to Council once comments from the Township departments, agencies and public have been addressed.

That the report from the Development Services Division, August 12, 2025 re: Public Meeting - Lakeside West - Kenlar Investments Inc., - Draft Plan of Subdivision (D12-350), and Zoning By-law Amendment (D14-004-2025) be received; and That a recommendation be brought forward to Council once the comments from the Township departments, agencies and the public have been addressed.

That the delegation from Scott Kelly and Margaret McKenna of Westbridge Renewable Energy Corp. regarding the proposed Switzerville Solar Project, be received.

That the delegation from Rahim Rawji and Ruth Donald of Northland Power regarding the proposed battery project on 533 County Road 4, Bath, be received.

That the draft Affordable and Purpose-Built Housing Community Improvement Plan as amended to include: That the ARU grant be available for new builds at up to $12,500 per secondary unit with a minimum 15-year rental tenure requirement and additional ARI grant of up to $12,500 if the affordability requirements are maintained for 5 years; That the ARU grant for existing homes be changed to up to $12,500 per internal/attached ARU or $25,000 per accessory structure ARU, and that the affordability parameters for the ARU grant for existing homes be changed to optional, but if adhered to would include an additional ARI grant of $12,500 per ARU if the affordability requirements are maintained for 5 years; and That the ARI grant for PBRs be increased to $12,500 per unit if the affordability requirements are maintained for 5 years.

That the report from the Corporate Services, Strategy and Innovation Department dated August 12, 2025 re: Affordable and Purpose-Built Housing Community Improvement Plan (CIP), be received; That Council enact By-law 2025-52 a by-law to adopt the Affordable and Purpose-Built Housing Community Improvement Plan, as amended as follows: That the ARU grant be available for new builds at up to $12,500 per secondary unit with a minimum 15-year rental tenure requirement and additional ARI grant of up to $12,500 if the affordability requirements are maintained for 5 years; That the ARU grant for existing homes be changed to up to $12,500 per internal/attached ARU or $25,000 per accessory structure ARU, and that the affordability parameters for the ARU grant for existing homes be changed to optional, but if adhered to would include an additional ARI grant of $12,500 per ARU if the affordability requirements are maintained for 5 years; and That the ARI grant for PBRs be increased to $12,500 per unit if the affordability requirements are maintained for 5 years. That Council delegate authority for the execution of agreements related to this CIP up to $250,000 to the CAO; That Council approve the proposed allocation of HAF resources to be used to fund the proposed CIP incentives; and That Council direct staff to finalize all administrative requirements to launch the CIP this fall.

That the report and presentation from the Corporate Services, Strategy and Innovation Department, August 12, 2025, re: 2025 Draft Asset Management Plan, be received; That Council approve the 2025 Draft Asset Management Plan and its recommendations as attached to this report with any budget implications each year to be approved in the budget process and authorize the Director of Corporate Services, Strategy and Innovation to make any required non-material amendments; and That staff make the final approved 2025 Asset Management Plan available to the public via the Township's website and provide a copy to the Ministry of Infrastructure.

That the report from the Clerk's Division dated August 12, 2025 re: Integrity Commissioner Services be received; and That Council authorize the Mayor and Clerk to execute contract renewal with Aird & Berlis until December 31, 2027.

That the report from the Finance Department, dated August 12, 2025 re: Impost Fee Deferral Agreement - Interest Charges, be received; and That Council authorize that the Deferral of Impost Fee Agreement executed pursuant to By-law 2018-023 with Ronald Tasker and Bonnie Crook be amended to calculate interest rate on a simple interest calculation at the rate of 1.25% per month (15% annually) for unpaid fees for the first two years, then to 0.16% per month (2% annually) for any outstanding impost fees.

That the report from the Community and Customer Services Department, Recreation and Facilities Division, dated July 10, 2025 re: the Final 2024-2033 Parks and Recreation Master Plan, be received; and That the Final 2024-2033 Parks and Recreation Master Plan, be endorsed.

That the report from the Recreation, Parks and Facilities Division, dated August 12, 2025 re: Amherstview Jets Junior C Club Advertising Pilot Project Extension, be received; and That Council authorize the extension of the agreement for the current advertising pilot project with the Amherstview Jets Junior C Club for an additional one-year term under the existing terms and conditions, extending through the end of the 2025-2026 Provincial Junior Hockey League (PJHL) season, including playoffs.

That the report from the Emergency Services Department, dated August 12, 2025 re: Fire Protection Grant Transfer Payment Agreement, be received; That Council authorize the Fire Chief and Chief Administrative Officer to execute the Transfer Payment Agreement that provides the Township with two Fire Protection Grant payments as approved by the Office of the Fire Marshal - $32,921.80 and $361.73 for a total of $33,283.53, and That the funds be allocated to purchase cancer prevention equipment.

That Council now resolve into Committee of the Whole.

That the report from the Public Works Division, dated August 12, 2025, re: Municipal Road Preservation and Improvement Plan, be received; and That the status-quo be maintained without changing the existing levels of service for improving a roadway.

That the report from the Public Works Division, dated August 12, 2025, re: Municipal Road Preservation and Improvement Plan, be received; That staff be directed to draft a new Municipal Roadway Improvement and Preservation Policy which provides consideration for the comments provided at this Committee of the Whole meeting and: Reducing the AADT Threshold for Surface Treatment from 400 to 300; and Threshold for asphalt remain at 1000 AADT; and That the draft policy be brought to a future Council meeting for final consideration.

That Committee of the Whole now adjourn at 9 p.m.

That all items in the Consent Agenda dated August 12, 2025 be approved as presented and that the necessary action be taken.

That the report from the Development Services Division dated August 12, 2025 re: Building Activity Report - June 2025 be received.

That the report from the Finance Division, dated August 12, 2025 re: 2024 Building Division Financial Report, be received.

That the report from the Finance Department, dated August 12, 2025 re: Statement of Development Charges Reserve Fund Balance as at December 31, 2024, be received.

That the report from the Engineering and Environment Division, August 12, 2025 re: ResiLienT Loyalist Township Climate Action Plan 2024 Report Card, be received.

That the minutes of the July 8, 2025 meeting of Council and Committee of the Whole be adopted as circulated; That the report from the Clerk's Division, dated July 8, 2025 re: 2026 Municipal Election - Selection of a Voting Method, be received; That the Committee select Option 1; That staff be directed to bring forward a by-law to authorize the selected voting method(s) to a future Council meeting; That staff be directed to add the budgeted amount to the 2026 Operating and Capital Budget for consideration.

That the minutes of the July 29, 2025 Heritage Committee meeting be received; and That the heritage permit application for 100 Bridge Street, Odessa, to remove and replace the culvert which directs water from Millhaven Creek to the mill wheelhouse be approved.

That the minutes of the July 31, 2025 East Lennox and Addington OPP Detachment Board meeting be received.

That by-law 2025-49 to authorize internet and telephone voting for regular and by-elections in Loyalist Township be enacted and passed.

That By-law 2025-50 to appoint Jennifer Shea to the Community Grant Committee be enacted and passed.

That the resignation of Issac McClelland from the Heritage Committee be received.

That By-law 2025-53 to confirm the proceedings of Council of Loyalist Township be enacted and passed and that the Mayor and Clerk be authorized to sign and seal.

That the meeting now adjourn at 9:07 p.m.