Council and Committee of the Whole Meetings

That the agenda of the October 14, 2025 meeting of Council be confirmed as circulated.

That the Strong Mayor Framework presented by Lilit Karapetyan, Municipal Advisor and Peter Sizov, Senior Municipal Advisor from the Ministry of Municipal Affairs and Housing, be received.

That the 2024 Financial Statements presented by Richard Steiginga, CPA, CA Partner from Baker Tilly.

That delegation from Kristan Miller regarding a Water Bill Forgiveness Request be received; and That Council direct staff to bring forward a report providing consideration on Council's options to support forgiveness of the sewage fees.

That the report from the Finance Division, October 14, 2025 re: 2024 Year-end Financial Statements and Net Surplus, be received; and The draft 2024 audited financial statements be approved. The draft 2024 audited trust fund financial statements be approved. The 2024 audited financial statements be filed by staff with the Ministry of Municipal Affairs and Housing. In accordance with the Operating Surplus & Deficit Management Policy, distribution of general rate net surplus and recovery of utilities rate deficit be as follows: $128,230 to the general rate capital reserve fund; $14,248 to the reserve for working funds; $68,512 to the Utilities Sewer Capital reserve fund; $215,585 to the Utilities Water Capital reserve fund; $232,443 to the utilities rate stabilization reserve.

That the report from the Clerk's Division, dated October 14, 2025 re: 2026 Budget Meeting Schedule Update, be received; and That Council approve amending the 2026 budget timelines to: Cancel the Special Committee of the Whole meeting scheduled on November 4, 2025; and Change the Council budget meeting dates to November 18, November 26 and December 2.

That the report from the Clerk's Division, dated October 14, 2025 re: Source Protection Committee Member - Western Area, be received; and That Loyalist Council endorse the reappointment of Luke MacDonald, Engineering and Environment Manager to the Cataraqui Source Protection Committee until January 31, 2029.

That the report from the Heritage, Culture and Tourism Division, October 14, 2025, re: License Agreement: Fairfield Homestead Heritage Association be received; That Council approve the renewal of the licensing agreement with the Fairfield Homestead Heritage Association with a one-year extension; and That Council authorize the Mayor and Chief Administrative Officer to execute the extended Licensing Agreement.

That staff be directed to review the Facility Allocation Policy in regards to ice time allotment to consider historical ice use, local ice user groups based in Loyalist, youth user group needs, and the changing needs based on population trends, and a revised policy be brought to Council in the spring prior to ice allocations for the 2026/2027 season.

That Council now resolve into Committee of the Whole.

That the report from the Clerk's Division, dated October 14, 2025 re: Fees and Charges Update, be received; and That staff be directed to bring forward the draft fees and charges by-law to a future meeting of Council for adoption.

That the report from the Engineering and Environment Division, dated October 14, 2025 re: Capital Project Prioritization Policy, be received; That the existing Capital Project Prioritization Policy dated October 5, 2009 be repealed; and That the attached Capital Project Prioritization Policy be adopted and implemented in the 2027 budget year.

That Committee of the Whole now adjourn at 7:38 p.m.

That all items in the Consent Agenda dated October 14, 2025 be approved as presented and that the necessary action be taken.

That By-law 2025-60 to confirm the proceedings of Council of Loyalist Township be enacted and passed and that the Mayor and Clerk be authorized to sign and seal.

That the meeting now adjourn at 7:41 p.m.