Council and Committee of the Whole Meetings

That the agenda of the December 9, 2025 meeting of Council be confirmed as circulated.

That Council now move into closed session to consider  A proposed or pending acquisition or disposition of land by the municipality - Loyalist East Business Park pursuant to Section 239 (2) (c) of the Municipal Act .

That the report from the Development Services Division, dated December 9, 2025 re: Public Meeting and Recommendation Report - Zoning By-Law Amendment Application - D14-005-2025 - South Shore Road, be received; and That the application to amend the Zoning By-Law (D14-005-2025) be approved and that By-Law 2025-73 being a by-law to rezone the subject lands from the Shoreline Residential (SR) Zone to the Shoreline Residential Exception Twelve (SR-12) Zone be enacted and passed.

That the delegation from Lesley Fardella regarding a utility and tax bill issue, be received; That Council direct staff to prepare a report with further detail on the matter for Council's consideration at a future meeting, and that the report include a review of the processes in place or should be in place to prevent this from reoccurring.

That the report from the Emergency Services Department, dated December 9, 2025 re: Mental Health Support for Public Safety Personnel (MHS4PSP) Grant Transfer Payment, be received; and That the Mayor and CAO be authorized to execute the Mental Health Support for Public Safety Personnel (MHS4PSP) Grant Transfer Payment Agreement for mental health training and supports.

That the report from the Finance Department, dated December 9, 2025, re: 2025 Ameriks Scholarship Fund be received; and That Council approve each of the three eligible applicants to receive $615.73 from the Ameriks Scholarship Fund.

That the report from the Finance Department dated December 9, 2025, re: Supplementary/Omitted Tax Billing be received; and That write-offs in accordance with Section 357/358 of the Municipal Act , 2001 be approved.

That the report from the Finance Department dated December 9, 2025, re: Water Billing Issue, be received; That Council authorize a 10-month repayment plan without interest or penalty on the outstanding balance related to the June 16, 2025 billed amount provided that: all payments are made on time by the property owner all current and future billings during the repayment period are paid by the applicable due date; and That Council directs staff to charge interest on any remaining outstanding amount if the property owner fails to make the regularly scheduled monthly payments.

That the report from the Corporate Services, Strategy and Innovation Department, dated December 9, 2025 re: Surplus Land Donation Request by Habitat For Humanity, be received; That Council approve part of Habitat's donation request for a portion of surplus lands at Church Street in Bath including land, rezoning, and cost of servicing and access to the property line to be funded by the Housing Accelerator Fund; and That Council authorize the Mayor and CAO to execute the attached Affordable Housing Development Agreement of Purchase and Sale for donating a portion of the Church Street land to Habitat for Humanity for their proposed affordable home ownership project, subject to the final terms to the satisfaction of the CEO of Habitat for Humanity and the Township’s CAO.

That the report from the Clerk's Division, dated December 9, 2025 re: Hydro Easement - 955 Stella 40 Foot Rd - Amherst Island Fire Station, be received; and That the Mayor and Chief Administrative Officer be authorized to execute easement agreement with Hydro One Limited, pertaining to property municipally addressed as 955 Stella 40 Foot Rd.

That the report from the Clerk's Division, dated December 9, 2025 re: Member of Council Remuneration Policy, be received; and That By-law 2025-74 to adopt the new Member of Council Remuneration Policy be enacted and passed, as amended to remove any Annual Base Salary reductions for missed meetings.

That Mayor Hegadorn, Councillor Proderick, and Councillor Willis be appointed to the Committee of Adjustment for 2026; and That By-law 2025-75 a by-law to appoint Council Members to the Committee of Adjustment for 2026 be enacted and passed.

That Council now resolve into Committee of the Whole.

That the report from the Clerk's Division dated December 09, 2025 re: Privacy, Records and Information Management, be received; That staff be directed to bring forward the Information and Records Management By-law for adoption to a future meeting of Council; That the draft Protection of Privacy Policy (Attachment #2) be adopted; and That the draft Access to Records Policy (Attachment #3) be adopted.

That Committee of the Whole now adjourn at 7:38 p.m.

That all items except 15.1 and 15.2 in the Consent Agenda dated December 9, 2025 be approved as presented and that the necessary action be taken.

That the report from the Community and Customer Services Department, dated December 9, 2025 re: 2025 Annual Divisional Report - Heritage, Culture & Tourism and Recreation and Parks & Facilities Divisions, be received.

That the minutes of the November 25, 2025 meeting of Council and Committee of the Whole be adopted as amended. Resolution COW 2025-42 That the report from the Development Service Division, dated November 25, 2025 re: Planning Application Fee Review, be received; That the Committee select Option A; That staff be directed to bring forward a by-law to prescribe a tariff of fees for processing applications made in respect of planning matters to a future meeting of Council for adoption; and That the by-law be reviewed in 2029. Resolution COW 2025-43 That a footnote be added to the fee schedule of the draft by-law to waive the $500 engineering fee when a major Official Plan Amendment and/or a major Zoning By-law Amendment is submitted with a draft plan of subdivision application.

That By-law 2025-76 to confirm the proceedings of Council of Loyalist Township be enacted and passed and that the Mayor and Clerk be authorized to sign and seal.

That the meeting now adjourn at 7:52 p.m.